// Platforms and systems · Roby's Appartementen
One Platform for 40 Holiday Apartments on the Costa del Sol
A custom property management system, booking site and cleaning operation in one
- Client
- Roby's Appartementen
- Category
- Hospitality / Property Management System
- Live site
- vakantiecarihuela.nl
The challenge
Roby's Appartementen manages around 40 holiday apartments in Torremolinos for their owners, but ran on a patchwork of 123boeken, WordPress and Google Sheets. Bookings, payments, cleaning schedules and owner payouts lived in separate tools, with Airbnb availability kept in step by hand.
What we built
We built one edge-native platform on Cloudflare Workers: a Dutch and English booking site with real-time availability, a server-side quote engine and Stripe deposit payments; an operations dashboard with a drag-and-drop cleaning planner, owner payouts, invoicing and VAT reporting; an owner portal; and a certified two-way Channex connection to Airbnb. About 665 historical bookings were migrated without pausing the business.
The result
Live since September 2026, the platform takes real bookings and payments, keeps every channel free of double bookings and turns cleaning, payment reminders and owner payouts into automated, auditable workflows, all backed by roughly 1,950 automated tests.
Three ways to work with owners
Owners choose how much they hand over, so the platform runs three packages side by side. With Platform Basis an owner gets their own page with online booking and payment, and handles guests, check-in and cleaning themselves. Platform Plus adds iCal synchronisation, so the apartment's calendar stays in step with Airbnb, Booking.com or any other channel the owner already uses. With full management, Roby's team takes over everything, from guest contact and check-in to cleaning, deposits and guest registration. Each package has its own commission and setup fee, and owners can switch later.
Cleaning, run from one board
Departures turn into cleaning tasks automatically. The operations board shows at a glance which units are dirty, being cleaned, occupied or clean, how arrivals and departures fall over the next seven days, and how far each cleaner is with the week's work. In the planner, a task moves to another day by dragging it, and every card shows when the next guests arrive, so the team always knows the real deadline.
Owner finances without spreadsheets
The finance module follows every euro from booking to owner: what is still to be received, damage deposits held, commission, what is owed and paid out to each owner, Stripe payouts, statements per owner, VAT per quarter and invoices. Revenue is split by channel, so direct bookings and bookings paid through Airbnb are reported separately.
// Inside the product
Inside the product
// Engineering note
When money and calendars have to be right every time, the engineering is in the details: no double bookings, a ledger that always adds up, and automation that never sends the same mail twice.
// Next step
Have a system to build, fix or run?
Book a free 30-minute call. We'll tell you plainly whether we're the right fit, and if we're not, who might be.